Adaptive learning, managing huge amounts of content, extended reporting, and data integration are some of the main challenges of training in large teams. With extensive corporate training programs, it is necessary to use various types of supporting tools, but let’s be honest – how many tools can an organization buy, master, and implement? 10, 20, 100? That’s why more and more companies are choosing a professional learning management system (LMS).

In this article, I try to explain how to train a large group of employees using an LMS. Such a system can provide all necessary but also additional tools within a single platform. And simultaneously for all training participants – even if there are tens of thousands of them.

In this article:

Training in Large Teams: Content Management

Content management is a basic activity when designing and conducting training. Currently, as training becomes interactive and multimedia, content management has become more demanding than ever before. Planning an effective training in large teams can be complicated, as it includes different learning paths and different types of courses. The courses are further divided into training modules and these into individual lessons. All this with various video files, PDF files, readings, audio files, surveys, quizzes and webinars. Therefore, managing such many content formats requires the help of a modern LMS for large enterprises.

Courses & Learning Paths

A professional LMS for large enterprises must create structured learning paths. Utilizing an automated course creator simplifies course grouping into comprehensive curricula. Flexibility in setting individual course deadlines and collective grouping ensures timely implementation.

Defining user journeys tailors the learning environment to team needs. Assigning instructors to courses or tracks adds a personalized touch, enhancing teaching efficiency for large groups.

Compatible Content Formats

Another important feature an extensive learning platform should have is the ability to support a wide array of formats to enhance the user’s learning experience. These can be, for example, SCORM, TinCan(xAPI), ILT, PowerPoint, HTML 5, and Video 360. 

For example, visual learners can benefit from engaging video tutorials and infographics, while auditory learners can absorb content through podcasts or audio lectures. Moreover, interactive quizzes and simulations are designed for kinesthetic learners, offering hands-on experience.


Webinars are essential when developing effective training in large teams. They provide flexibility, enabling remote participation, which benefits geographically dispersed teams. Classroom training offers hands-on, interactive experiences, fostering collaboration. Additionally, LMS with webinars manages participant lists and shares recordings. Some LMS for large enterprises, like Samelane, integrate webinars and classroom training, offering training for hybrid teams as well.

Webinars enable remote participation and classroom training fosters collaboration, vital for large teams.

Classroom Training

Did anyone say we need to leave classical classroom training behind? Wrong thinking, as traditional training is still equivalent to online training and, according to some organizations – is superior to it in many respects. Therefore, when investing in an LMS for corporate training, choose a platform for traditional training. A professional LMS for large enterprises invites users to classroom training through the platform, incorporating offline training into educational programs.

Training in Large Teams: Learning Management

Every large organization or enterprise knows how important learning management is. Therefore, an effective LMS for large companies should have functions that offer centralized control, content customization and progress tracking.

Employee Onboarding Programs

Thanks to a professional LMS for large enterprises, you can guide newly hired employees through the onboarding program, helping them get to know your company, its standards, and its culture. It is especially helpful when you need the extended enterprise learning management system. By centralizing and standardizing the onboarding experience, learning management systems for large teams can provide a new employee with the tools and knowledge necessary for a successful kick-start in your organization.

Evaluation Formats & Feedback

Review forms, surveys, assessments, and quizzes play a key role in large enterprise training. They enable trainers to evaluate skills, gather feedback, and spot trends, crucial for scaling and improving corporate training programs. You should also know that adaptability and responsiveness are the basis of agile learning, closely linked to training large groups.

Surveys and review forms offer qualitative insights, while quizzes and assessments provide quantitative data on learning outcomes, ensuring corporate training is effective and aligned with organizational needs. This connection is essential to understanding training effectiveness, identifying knowledge gaps, and providing comprehensive learning across large teams.

Curse Customization

When planning an effective training in large teams, customization in course planning can be your best shot. It can accommodate various learning styles, enhancing course usefulness and progress tracking. Personalized certificates motivate employees and serve as compliance proof in regulated sectors, making it a valuable addition.

According to the latest report on “K-12 Learning Management Systems (LMS) Market” [1], this training and development market is expected to witness significant annual growth, as indicated by an impressive compound annual growth rate (CAGR) during 2023-2031.

Content Catalogs And File Management

Anyone who has planned training in large teams knows that this includes managing extensive materials. That is why a sound LMS system should have simplified navigation and provide easy access to content. For those seeking efficient ways to manage extensive materials, particularly PDF documents, for learning courses or training modules in large teams, turning to a user-friendly pdf document editor can significantly streamline this process. Incorporating such tools aids in the effortless designing of interactive training content that stands out. The best solution? Organized content catalog and an efficient file management system. It is clear that filtering by name, category, or custom attributes will make it easier for users to find courses and different types of training materials.

Training In Large Teams: Compliance Documents

A professional LMS for large enterprises should include document administration functionality to enable students to complete and sign PDF documents within the platform environment. Check whether the LMS you choose allows you to send sets of documents and automate paperwork processes by defining rules and dependencies between them.

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Training in Large Teams: User Management

User management features in an LMS can be essential for successfully training large groups. What features do I mean? First of all, user segmentation, access management, user data synchronization and SSO integration. They all streamline account management and the delivery of targeted content:

Organization Structure & User Segmentation

Organization structure and user segmentation simplify many things. This includes: learning management, report tracking, and KPI assessment by integrating partners, vendors, franchises, or internal units. So, creating up to seven levels efficiently assigns content to users, streamlining training for large teams with complex hierarchies, contributing to team success and productivity.

Access Management with User Role-Specific Access Levels 

Access administration is essential for training large teams. This function is worth considering as it allows customized access based on user roles and permissions, ensuring that partners, vendors, franchises, or managers access relevant features. Besides, you can limit data visibility in reports to specific users. They, in return, can request access even without an account, streamlining onboarding. 

Access admin is vital for training in large teams, enabling role-based access, limiting report visibility, and simplifying onboarding.

User Data Synch with Client Internal System & SSO Integration

Another feature worth considering when training in large teams is user data synchronization and Single Sign-On (SSO) integration. Besides streamlining training with engaging content and efficient management systems, choosing the right tech stack is crucial for seamless user experiences in large organizations. This includes integrating top enterprise SSO providers for secure and convenient access to multiple platforms. How can you use it? Mainly to improve user account management by automatically creating, updating and deleting accounts. This saves time and ensures data accuracy and consistency. With SSO, users can seamlessly access training using their existing credentials, improving user experience and security.

How To Train A Large Group Of Employees: Custom User Attributes 

It is undeniable that custom user attributes should be at the top of the list of must-have LMS features for large enterprises. With them, you can fine-tune user profiles to track roles, skills and knowledge, as well as training needs. This can streamline content assignment and reporting, and provide personalized training experiences and effective management of diverse team members.

Detailed User Progress and Compliance Reports

Let’s not forget detailed user progress and compliance reports, which allow you to precisely track each user’s progress in compliance and learning, including time spent studying. This data-driven knowledge streamlines the management of large teams, ensuring compliance, optimizing corporate training, and improving individual progress monitoring. This is essential for effective data-driven decision-making.

Training in Large Teams: Reports and Tracking Tools

In a world where insightful reporting influences almost all areas of learning and development, a data-driven approach is becoming essential in training planning. That is why it is important to include tools in your strategy for training in large teams that allow you to automatically generate various types of reports and easily import data to the LMS platform.

Extended Custom Reports (On Workforce Retention, Training Compliance, Tenure & Training Forecasts)

An LMS with extended custom reports is crucial when training in large teams. These include reporting on workforce retention, training compliance, tenure, and training forecasts. This feature provides insights for strategic decision-making, aiding in understanding and impacting employee engagement and retention. It ensures compliance in regulated environments and enables proactive training planning based on future needs. It also demonstrates the return on training investments, linking efforts to workforce performance.

An ideal LMS for training in large teams should offer automated reporting, saving time and ensuring real-time, accurate data.

Automated Reporting & Data Import

A good LMS for large companies should also provide automatic reporting. Reports should be automatically sent to the company’s internal systems and imported with the latest data. These features automate report generation, saving time and ensuring real-time, accurate data for informed decision-making. Such a reporting feature can streamline corporate training progress, compliance, and performance metrics tracking. Plus, seamless data import simplifies the integration of external data sources.

How To Train A Large Group Of Employees With LMS: Key Takeaways

  • Training large teams require many tools, so the best solution is a professional LMS platform where all the tools are in one place. Additionally, the LMS simplifies content cataloging, compliance documents, and file management.
  • An effective LMS for large companies should offer centralized trainer control, the ability to create adaptive learning courses to specific user needs, and an extensive, automated reporting system. Also, remember that you need reports to make strategic decisions and develop data-based training.
  • It is worth choosing different formats, e.g., quizzes and webinars, which provide flexibility and better access to materials.
  • User management features such as organizational structure, access management, and user data synchronization can help you streamline training in large teams and learning paths.